Imagine being able to see real time operational status for your global locations in one simple view – without the risk of exposing your operations team to private information! That is exactly what ComplianSer™’s Enterprise version provides.
We know how critical it is for an enterprise to stay on top of driving operational requirements to all of its employees across the globe. The requirement may be the need to ensure that everyone’s credentials are up to date – which would include employee permits and licenses, timely completion or refreshing of required training and certifications. It may also come down to getting all the required documents read, acknowledged and/or signed by an employee or a certain class of employees. The class of employees may be based on geography or by job classification.
ComplianSer™’s cloud based enterprise solution allows management to monitor and enforce operational requirements – in real time. The intuitive enterprise dashboard ensures appropriate levels of access while protecting personal information.
ComplianSer™ enforces electronic versions of the enterprise operational requirements (‘templates’) throughout their global network. There are two types of ‘templates’: Business-level and employee level
These are operational requirements applicable to each location/store within the enterprise. The location manager is responsible for completing each of these requirements by logging into ComplianSer™ and providing e-signatures. These could be various location related documents that each location/store manager is supposed to read & acknowledge or a e-sign. Or it could be a business license that needs to be tracked and renewed on a regular basis.
These are operational requirements applicable to employees within the enterprise. These templates are applied to individuals based on their roles (e.g. a service employee or a sale employee). The employees are responsible for completing operational requirements with each of these templates by logging into ComplianSer™ and providing his/her e-signature. Similar to business templates, these could be “read & acknowledge” or a document that is required to be “e-signed”!
ComplianSer™ works with enterprise executives or operations team to create the template library using ComplianSer™’s easy-to-use template creation wizard. Each template can be created as quickly as three minutes. Employee-level templates, are applied based on role (e.g. ‘Service employee,’ ‘Sales employee,’ ‘front desk employee,’‘food handler’, ‘Driver’ etc.) and employment stage (e.g. ‘Prospect,’ ‘Hire,’ ‘Manage,’ ‘Retire’).
These libraries only need to be created once during roll-out and our staff is available to create these on your behalf. Libraries can be added to or amended easily as needed.
The tech support team at ComplianSer™ can auto-populate your company & employee data into ComplianSer™ through simple integration with your HR platform so compliance is ensured and fully automated. No manual entries or assignments required.
Once ComplianSer™ is rolled out, the enterprise dashboard will show real-time status across their network. The dashboard is updated in real time as employees from various locations complete their requirements.
The enterprise can also see status in further granularity: regional, location-level and department level. Importantly, no employee-level data is exposed, thereby maintaining privacy and eliminating any PII related risks.
Once the ComplianSer™ is rolled-out, requirements are through real-time tracking. Templates can be configured to automatically re-enforce periodically (per quarter, every year, etc.) as per company policy.
Additionally, any changes to the requirements are automatically deployed through the system for immediate action.
That’s Operational Excellence on Autopilot!
ComplianSer™ is designed for super-scaling using latest cloud based technology so it can easily scale and keep up with your enterprise growth.
ComplianSer™ basic compliance module is integrated into partner’s platform through Application Programming Interface (API) with Single-Sign-On (SSO).
1. The client is enabled by partner’s service/ operations team for ComplianSer™ access.
2. The company admin/ trusted advisor get admin privileges for ComplianSer™ by default and creates various templates as needed for the company’s operations. ComplianSer™’s easy to use wizard converts PDF documents into electronic, legally binding compliance requirements. These may be employee agreements, policy documents, handbook or licenses, permits and other credentials.
3. The templates are auto-assigned based on employees that belong to one or more departments, locations or companywide. Further, any of the templates can be automatically reassigned on a regular, periodic basis through their properties as setup by the admin.
4. Each active employee of the company uses their current login credentials (that they use to login to partner’s platform) and go to the Integrated Compliance Center (by clicking on the button/link with ComplianSer™ logo) to complete their tasks that may include viewing, uploading or signing documents, as well as monitor and enforce compliance as per their roles and privileges.
Pricing is based total employee count for the company and is charged per employee per month.